Software For Your Business

The system maintains sequential purchase order numbers, or verbal purchase order numbers may be given to the vendor and entered into the system at a later date.

The purchase order system may be used to enter vendors into the Accounts Payable vendor file. This allows the person ordering to change a vendor to get the best price.

Special messages may be printed on the bottom of the purchase order for notices to the vendor.

Purchase Orders may be pre-paid.

All inventory products may have alternate vendors, allowing orders to be placed based on the best price, terms, and availability of the item.

Multiple ship to locations for each vendor allow quick easy choice for shipping.

Minimum stock levels can be calculated and the inventory updated.

All outstanding purchase orders by a vendor or item may be displayed and/or printed.

The purchases "on hold" report will list all orders and inventory quantities which have been received but not yet matched to an invoice.

The Purchase Order system is a two-step system. When inventory is received, the packing slip is entered into your system to reflect the inventory received. At a later time, the invoice is received to update the true cost and to create a voucher in the Accounts Payable system.

The Purchase Order system updates the inventory when the purchase order is received. The Accounts Payable system is updated when the invoice is received.

The Purchase Order system allows timely closing of your books at end of month by recognizing costs for true accrual accounting.

The Purchase Order system will print a low stock report or a recommended order for your entire inventory or for a selected category of inventory.

The Purchase Orders system will print shelf labels for the quantity received, quantity on hand, or quantity on hand for an inventory category.

Purchase orders can be faxed directly from the purchase order system. (requires faxing center).

The vendor's name and address is automatically retrieved from the accounts payable system, if installed.

Purchase orders may be canceled with automatic reduction of quantity on order in the inventory item file.

When the packing slip is received, a list of your customers with inventory on backorder is printed.

The list price of the item can be updated immediately upon receipt of the purchase order to maintain your profit margin.

The packing slip and invoice can be scanned, stored, viewed, and/or printed.

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