Software For Your Business

Flexible payment methods to accommodate how you pay your bills.

An individual voucher or vendor may be placed on "hold". This feature comes in handy when a particular invoice is in dispute. The system won't allow it to be paid until released.

Vouchers may be selecting for payment by any combination of voucher number, vendor, due date, voucher date, release code, or payable amount.

The system can be set to pay a percentage of each voucher selected. Partial payments may be made on any voucher by entered the amount to be paid.

Upon selecting a voucher for payment, the cash requirements report will print the balance a vendor may owe you from the accounts receivable system. This allows management flexibility to make decisions when a vendor has a balance with your company.

Checks may be voided. The system will update the general ledger system with appropriate journal entries.

All selected vouchers to be paid for a vendor will appear on the same check. Optionally, manual checks may be entered into the system.

Credit card transactions with reconciliation when you receive your credit card statement.

Check reconciliation for your checking accounts.

Quick and easy data inquiry

The vouchers may be posted to the general ledger system with multiple general ledger account distribution.

Vouchers may be displayed by using the voucher number, vendor's invoice number, or your purchase order number. Also, outstanding payables may be displayed by vendor.

Vendor invoices can be scanned and stored on your computer system.   You can display a copy of the scanned invoice at any time.

The system will maintain the voucher information as long as desired with the ability to print the voucher history and the delete this history from your data files.

Management reports

The Accounts Payable module is designed to use the "voucher system" to enhance the management controls placed upon accounts payable.

The vendor master records store address lines, month-to-date purchase amounts, year-to-date purchase amounts, search name, vendor contact, phone number, fax number, discount percent, discount days, volume last year, last purchase date and current amount due.

Any return authorization created in the purchase order system will automatically reduce the vendor payable in the Accounts Payable system.

Recurring vouchers such as rent and loan payments may be entered one time into the system. Each month, a voucher is created for the amount to be paid, reducing operator time spent in duplicate processing. The voucher will post principal, interest, and up to eight additional amounts (i.e. property taxes) to the general ledger.

A detailed check history showing date, check number, vendor to which issued, amount and date voided (if voided) can be displayed or printed.

The system will display the total due for each vendor as well as a detailed report aged by date. This report may be printed for one, all, or a range of vendors.

A due date report detail all vouchers and the day due with running totals.  This is valuable for cash planning.