Software For Your Business

The General Ledger is the heart of any good accounting system. It is here that we gather the information from all other departments.  The versatility of the General Ledger relates directly to the ability to gather, process, store, and present the information that is so vital to all management decisions.  A priority is the ability to present the timely information in a personalized format that management deems to best fit their needs. It may be further user defined, presenting as little or as much detail as necessary to meet the objectives of each department within your company.

Get the financial information you need to effectively manage your business.

Each company can be broken down into different branches and then by department. Profit and Loss statements may be generated for each department, branch, or company. The degree of detail is strictly up to management.

A general ledger activity report may be printed for any account, range or accounts or all accounts. It may also be printed for the current month, a previous month, or the whole year. This is a valuable audit trail when you are tracing an entry that was posted to the wrong account.

The system will store unlimited months of financial statements which can be printed for any month, even years in the past. This information is as close as your fingertips and is very helpful to management when making decisions.

The General Ledger system, as well as all of the other financial modules which make up the River Cities Software package, conforms rigidly with Generally Accepted Accounting Principals (GAAP) standards.

The system allows current month and year-to-date income statements to be compared to both budget and prior period income history. The variances are presented as an actual dollar difference or as a percent of revenue. These comparisons, as well as the income statement and balance sheet can be run for any month of the previous two years.

Versatile financial statements

The chart of accounts allows up to nine alpha or numeric characters for the account number. The nine characters may be further broken down into a five character account number and a four character department number. This feature allows for maximum flexibility in setting up your accounting system. This also allows you to customize you own system to your particular needs.

Budgets may be entered for any month of the year or for the entire year. The budgets may be entered as a dollar amount or a percent of sales.

The income statement and balance sheet will print supporting schedules.

The software is extraordinarily versatile in its ability to run Financial Statements on a department, a branch, a division, a company, or related departments, related branches, related divisions, and related companies. Supports "range" and "wildcard" parameters for running Financial Statements to give management the flexibility to analyze related operations within a user specified range, or to analyze specific operations.

Flexible processing

All transactions for the current or prior fiscal years may be displayed on the screen or printed.

During the journal entry process, a constant display of net balance, trial balance, and zero proof is displayed. The account numbers used are verified during the journal entry process as well as the journal entry being in balance. It will not allow you to post a journal entry to the general ledger that is not in balance.

The General Ledger system is date sensitive. An authorized user may post entries to a specified month (past or future) by specifying the date to use when making a journal entry. 

Prior period adjustments to the income statement or balance sheet may be entered, thus eliminating the need to adjust retained earnings. This will show the activity for the proper month. An authorized user may make a journal entry that should have been entered in a prior accounting period. Just enter it with the correct dates and the system will automatically transfer it to the proper month. 

Unlike software products from other vendors, this package  fully supports prior period entries. which allows you to keep your financials current, accurate, and meaningful to help you manage your business more effectively.

The financial detail in the general ledger is password protected. The financial statements are also password protected.

The system allows future period journal entries so that journal entries may be entered at any time for any month.

River Cities Software, Inc. will provide assistance in developing the General Ledger Master Chart of Accounts at no additional charge. In most cases, a Master Chart of Accounts will be built based upon a customer's current specifications to allow multiple distribution in all five areas of the General Ledger (Assets, Liability, Equity, Income, and Expenses). Financial Statement Formatting is also included in the initial customer set-up.  The system comes with a recommended chart of accounts.